IFB 3CA07908 - Vehicle Wash Equipment Services

The California Department of Forestry and Fire Protection (CAL FIRE) is requesting bids on quarterly vehicle wash equipment services at its Southern Operation Facility in Riverside, California, under IFB 3CA07908, with proposals due September 30, 2026.

The scope requires quarterly maintenance and service (scheduled for the first Monday of January, April, July, and October) on vehicle wash water recycling systems, hot water pressure washers, vehicle vacuums, and reverse osmosis systems. Services include filter replacements, leak repairs, chemical and detergent tank refills, wand tip and handle replacements, drive belt replacements, debris tank emptying, hose and attachment replacements, and annual removal and disposal of 1,500 gallons of water from the in-ground water recycling clarifier tank. The contractor must supply all materials, labor, equipment, tools, permits, taxes, and transportation. Services are performed Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding state holidays, during normal working hours.

The awardee must hold a current D-21 Machinery and Pumps Contractor license from the California Contractors State Licensing Board, maintain commercial general liability insurance of not less than $1 million per occurrence, workers' compensation insurance with a waiver of subrogation, and commercial automobile insurance of not less than $1 million. A Payment Bond equal to 100 percent of the total contract price is required if the contract exceeds $25,000. The contractor is responsible for prevailing wage compliance under California Labor Code and must maintain payroll records and certify compliance. Subcontracting is permitted only for subcontractors listed on the Bidder Declaration.

The contract term runs October 15, 2026, through October 14, 2029, with compensation based on actual expenditures at rates specified in the Rate Sheet, to be attached upon award. The total contract amount is to be determined. Invoices are submitted monthly or quarterly, detailing services rendered, hourly rates, and quantities. A Time & Materials budget covers labor and materials beyond the defined quarterly services, subject to CAL FIRE Project Representative approval before work initiation.