IFB 3CA07618 - Advanced Cleaning, Inspection, and Repair Services

The California Department of Forestry and Fire Protection (CAL FIRE) has issued an Invitation for Bid (IFB 3CA07618) for advanced cleaning, inspection, and repair services for Structural Firefighting Protective Ensemble (SFPE) equipment serving the San Bernardino Unit across multiple jurisdictions including San Bernardino County, Mono County, Inyokern CDP, Mono City CDP, and Mono Vista CDP. The contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees necessary to clean, inspect, and repair personal protective equipment (PPE) in compliance with California Division of Occupational Safety and Health (CalOSHA) and National Fire Protection Association (NFPA) 1851 standards. Services include advanced cleaning and inspection of structural coats, pants, helmets, gloves, boots, and suspenders; repair services covering alterations, hardware replacement, and thermal liner patching; and emergency cleaning and repair services available within 24 hours. The contractor must provide proof of NFPA 1851 verification as an Independent Service Provider and third-party certification for PPE inspection and repair per NFPA 1851 standards, and must maintain a valid California business license or equivalent business licensing in their home state if located outside California. Pricing is structured on a unit-rate basis across five tables covering cleaning and inspection services, turnout coat repairs, turnout pants repairs, miscellaneous repairs, and emergency services with estimated annual quantities provided for each line item. The deadline for written questions is May 28, 2026, with bid submission required by June 4, 2026, at 5:00 p.m., and virtual bid opening scheduled for June 6, 2026, at 11:00 a.m. The agreement is a three-year term commencing June 30, 2026, and expiring June 29, 2029, with services to be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., except State holidays.

Award will be made to the lowest responsive responsible bidder; however, a five percent Small Business preference and Disabled Veteran Business Enterprise (DVBE) incentives of up to five percent may be applied to qualifying bids. The solicitation encourages certified small business and microbusiness participation, with requirements to subcontract at least 25 percent of the net bid price to certified small businesses or microbusinesses if the non-small business prime is selected for award. All bids must include required attachments including rate sheets, certifications, insurance documentation, and subcontractor declarations. No specific incumbent vendor or contract value is identified in the solicitation; however, the total contract amount will be determined by the bidder's submitted rates multiplied by estimated quantities provided for each service category. Invoicing shall occur monthly in arrears, with payment due within 45 calendar days, extended to 75 days during fire season for non-small business contractors. Bidders interested in pursuing this opportunity should note that no current contractor information or existing infrastructure integration requirements are specified in the available solicitation materials.