IFB 34-26046 - Hydration Products - Event

The State of North Carolina Department of Health and Human Services, Division of State Operated Healthcare Facilities, has issued Invitation for Bid (IFB) 34-26046 for Murdoch Developmental Center to procure hydration products on an as-needed basis. The solicitation encompasses 31 line items of Bernard Food Supplies brand products, including instant beverage mixes, gelatin mixes, mousse mixes, cheesecake mixes, and pureed meats in specified package sizes. All products must be delivered Free-On-Board (FOB) Destination to Murdoch Developmental Center's warehouse in Butner, North Carolina, with pricing submitted on the provided Attachment A form as firm fixed prices for each year of the three-year contract term, including all shipping, delivery, and handling costs. Estimated annual quantities range from 1 case to 90 cases depending on the product line item, with no minimum or maximum quantities guaranteed. Vendors must be registered with the North Carolina Secretary of State and must be authorized resellers or manufacturers of Bernard Food Supplies brand products; they must also provide at least three customer references for the exact models offered. The State will award the contract to the lowest responsive bid meeting all specifications with no substitutions permitted. Critical deadlines include April 22, 2026, for submission of written questions, April 28, 2026, for State responses, and May 5, 2026, at 1:00 PM ET for bid submission via Microsoft Teams virtual opening. The contract will have an initial three-year term beginning December 21, 2026, with the State reserving the right to extend with vendor concurrence, and invoices should be directed to MDCBudget@DHHS.NC.GOV with delivery required within ten business days of purchase order receipt.

The solicitation documentation does not specify any set-aside designations or restrictions for disadvantaged enterprises, though vendors are required to complete HUB participation documentation and provide descriptions of sustainability efforts and worker location information as part of their bid submission. No incumbent vendors or current contractors are identified in the available solicitation materials. No specific award value or budget range is provided in the IFB; however, the estimated annual quantities suggest a relatively modest procurement volume based on the per-line-item case ranges. Vendors must also complete financial stability certifications and multiple required attachments to be considered responsive. All prospective bidders must ensure compliance with North Carolina Secretary of State registration requirements and provide comprehensive documentation of their authorization to supply Bernard Food Supplies brand products exclusively.