IFB 32A0698 Exhaust Evacuation System Replacement in Alameda County

The California Department of Transportation (Caltrans) District 32 issued Invitation for Bid (IFB) 32A0698 for the removal and replacement of an Exhaust Evacuation System (EES) at the Equipment Shop 4, A and B Shops facility located at 1993 Marina Boulevard, San Leandro, California 92408 in Alameda County. The procurement requires contractors to furnish all labor, materials, tools, equipment, travel, supplies, parts, fees, permits, and incidentals necessary to complete the project scope. Deliverables include removal and legal disposal of the existing EES system and installation of a new EES with specified components including motorized hose reels with and without dampers, wall or post mount switches, silicone nomex hoses, rubber nozzles, exhaust canes, fan motors, inlet adapters, pressure transducers, variable frequency devices, and approximately 300 feet of metal ducting for each shop. Qualified bidders must possess either a current and valid C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license from the California Contractors State Licensing Board or a B General Building Contractor license with a subcontracted C-20 licensee, and must maintain valid Department of Industrial Relations registration. Key schedule dates include a mandatory site inspection on March 13, 2026, at 10:00 a.m., written questions due by March 16, 2026, at 3:00 p.m., bid submission deadline of March 24, 2026, at 2:00 p.m., and bid opening at 2:30 p.m. the same day. The contract term is estimated to commence April 15, 2026, and expire April 14, 2027, with all work to be completed within 90 business days after issuance of the Notice to Proceed. Evaluation will be based on price and compliance with stated specifications.

This procurement includes mandatory Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) participation requirements, with Small Business participation required at twenty-five percent (25%) of the net bid price and DVBE participation set at three percent (3%), with an additional DVBE Incentive Program offering a maximum five percent (5%) bonus based on the lowest bid. The total bid proposal shall not exceed $461,000, which represents the maximum budget authorization for this project. Prevailing wage requirements apply to work performed in Alameda County in accordance with State General Prevailing Wage Rates as determined by the Department of Industrial Relations. Contractors must furnish Payment Bonds equal to one hundred percent (100%) of the contract amount if the bid exceeds $25,000. Insurance requirements mandate Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability with $1,000,000 combined single limit, and Workers' Compensation coverage with statutory limits and $1,000,000 employer's liability. All work must comply with California Division of Occupational Safety and Health Administration (Cal-OSHA) requirements, applicable federal, state, and local building codes, and Senate Bill 1383 organic waste recycling requirements.