IFB 32A0646 Evaporative Coolers Replacement in Yuba county

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) Number 32A0646 for the replacement of 11 evaporative coolers at the Caltrans District 32 Equipment Shop located in Marysville, Yuba County. The procurement specifically requires removing existing Champion Ducted Evaporative Coolers and installing new 21,000 Cubic Feet per Minute (CFM) side-draft units with precise technical specifications. Bidders must possess a C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license to be eligible. An optional site inspection is scheduled for May 15, 2025, at 9:00 a.m., with written questions due by 2:00 p.m. the same day. Formal bids are due on May 27, 2025, by 2:00 p.m., with a proposed contract award date of June 3, 2025, and a contract term from June 15, 2025, to June 14, 2026.

The solicitation includes significant small business and diversity participation objectives, with a 25% Small Business (SB) participation goal and a Disabled Veteran Business Enterprise (DVBE) incentive program. Prevailing wage rates will apply if the total bid amount exceeds $15,000, and bidders must comply with various state requirements including Labor Code provisions and contractor registration with the Department of Industrial Relations. The total bid proposal is not to exceed $461,000, with a 10% maximum allowable expenditure for unforeseen labor and materials. Contractors must meet specific insurance, licensing, and workforce standards, and demonstrate compliance with state procurement regulations. The project encourages participation from small and diverse businesses, providing opportunities for enterprises that might traditionally face barriers in public contracting.