IFB 27-01 Milk Products

The Glynn County Board of Education School Nutrition Program is issuing Invitation for Bid (IFB) 27-01 to procure milk products for school cafeterias across the county. The procurement seeks sealed bids for seven distinct milk product lines including low-fat gallon milk, 1% white milk in 56-8 oz carton cases, fat-free chocolate milk, lactose-free fat-free milk, skim white milk, strawberry fat-free milk, and vanilla fat-free milk, with estimated annual quantities ranging from 50 to 21,000 cases. All deliveries must be made via refrigerated truck on a freight-on-board basis to 16 designated school cafeteria locations throughout Glynn County, with pricing required to include all packing and transportation costs. Bidders must comply with federal procurement standards including Buy American provisions for food products, HACCP food safety requirements, maintain general liability insurance of $1,000,000 per occurrence, and satisfy E-Verify work authorization requirements. Bid pricing must remain firm for 90 days from contract award, with any subsequent price adjustments requested quarterly based on USDA Agricultural Marketing Service reports, capped at 3% unless market conditions justify higher increases. The deadline for written questions is March 30, 2026, with sealed bids due April 14, 2026, at 10:00 AM at the Glynn County Schools Procurement Office in Brunswick, Georgia, and bid opening scheduled for April 14, 2026, at 11:00 AM. The contract term extends from July 1, 2026, through June 30, 2027, with options to extend up to three months at the same bid pricing and renewal options for up to four additional one-year terms contingent upon vendor performance.

There are no set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types in this procurement. Acceptable brands for all milk products include Borden, Cool Cow, TG Lee Dairy, TruMoo, Dairy Pure, or pre-approved equivalents, providing bidders with flexibility in brand selection subject to approval. The School Food Authority reserves the right to award to a single or multiple vendors and to reject any or all bids, with awards made to the lowest responsive and responsible bidder within 60 days of bid opening contingent upon available budget funds and Glynn County Board of Education approval for contracts exceeding $40,000. Debarment and suspension verification is required for bids exceeding $25,000, and lobbying certifications are required for bids exceeding $100,000. The estimated total annual quantity across all milk product categories is approximately 32,450 units, though no specific budget range or award value is disclosed in the available documentation. Bidders may be required to provide evidence of financial capability to demonstrate adequate resources for contract performance.