IFB 27-009-CC Sand, Gravel, Top Soil & Mulch

Gloucester County, Virginia Central Purchasing Office is requesting sealed bids for sand, gravel, topsoil, and mulch under IFB 27-009-CC, with bids due September 30, 2026 at 2:00 p.m. No pre-bid conference is scheduled. Questions are due in writing by 2:00 p.m. on September 23, 2026.

The scope encompasses furnishing and delivering Crusher Run (#26G and #21A), #57 Stone, #3 Stone, topsoil, sand (clean course, structural fill, and masonry grades), Riprap Stone, Gabion Stone, and Flowerbed Mulch to eight designated county locations: Oyster House, Abingdon Park, Ark Park, Utility Yard, Beaverdam Park (two locations), Brown Park, and Woodville Park. Estimated annual quantities range from 5 to 680 tons depending on material type. All delivery is F.O.B. Destination with freight included; no additional surcharges are permitted.

The initial contract term runs one year from award through October 31, 2027, with four optional one-year renewal periods available at Gloucester County's sole discretion. The contract is non-exclusive with no guaranteed minimum order quantities. Prices must remain firm during the initial contract period; thereafter, adjustments may be requested based on PPI or CPI, limited to a maximum 5 percent increase per adjustment period, with fuel surcharges prohibited. Gloucester County reserves the right to make multiple awards and cancel the contract with 30 days' written notice. Gloucester County Public Schools may also order materials at quoted prices.

Bidders must provide Virginia business authorization, a valid contractor's license (Class A, B, or C as applicable), references for equivalent services, a completed safety agreement, and minimum insurance coverage including workers' compensation, commercial general liability of $1,000,000, and automobile liability of $1,000,000. Award will be made to the lowest responsive and responsible bidder. Bids are valid for 90 days from the due date.