IFB - 26MLD009 - Maintenance, Calibration, and Repair

The California Air Resources Board is soliciting bids under IFB 26MLD009 for preventative maintenance, calibration, and repair of laboratory equipment at its Sacramento facilities, with questions due November 3, 2026. A California Disabled Veteran Business Enterprise (DVBE) incentive of up to 5 percent is available to qualifying bidders, and a 5 percent Small Business or Microbusiness preference is optional.

The scope covers four gravimetric ovens, two Caron environmental chambers, two Caron recirculating systems, 21 refrigerators/freezers, one walk-in refrigerator, one hygrometer/thermometer, two dishwashers, and two Wasson-ECE TO-Clean canister cleaners with Edwards vacuum pumps. Bidders must be located in the United States, registered with applicable state and local jurisdictions, and maintain instruments certified and traceable to the National Institute of Standards and Technology (NIST). Minimum qualifications include three references demonstrating prior experience maintaining similar equipment.

The budget is $43,000.00 for the full 36-month term, and bids exceeding that amount may be deemed non-responsive. The cost sheet must itemize preventative maintenance rates, parts replacement not to exceed $5,000.00, repairs not to exceed $5,000.00, and travel at $0.76 per mile not to exceed $5,000.00. The contract term runs 36 months from execution, with an anticipated start date of December 1, 2026.

Bids are due electronically by 12:00 PM PST on November 17, 2026, to Purchasing@arb.ca.gov. A virtual bid opening is scheduled for November 18, 2026, at 11:00 AM PST, and a notice of proposed award will post five working days before award. All required certifications, insurance documentation, payee data records, and conflict-of-interest statements must accompany the bid submission.