IFB 26112-KR Class A Concrete

The City of Suffolk, Virginia, through its Purchasing Division, is seeking sealed bids for the supply and delivery of Class A concrete on an as-needed basis through Invitation for Bid (IFB) 26112-KR. The primary user is the Public Works Department, with secondary users including the Public Utilities Department and Parks and Recreation Department, with separate accounts required for each department. The procurement encompasses nine concrete types including Class A-3 Regular (3000 PSI), Class A-3 Paving, Class A-3 with exposed pea gravel, Class A-4 (4000 PSI), high early strength variants, slurry mix, cement grout (CLSM), and concrete with various chemical additives, with estimated annual quantities totaling approximately 4,500 cubic yards across all concrete types. Sealed bids are due by 3:00 p.m. on June 3, 2026, at the Purchasing Division office, 442 W. Washington Street, Room 1086, Suffolk, VA 23434, with public opening and reading of bids occurring at the same date and time. The contractor must be an established ready-mix producer operating a batch plant capable of delivering concrete via mobile mixing trucks with a minimum order of three cubic yards per truck and one cubic yard per job site, subject to a maximum haul time of forty-five minutes, and must demonstrate adequate manpower, tools, equipment, and experience performing similar work with at least three recent references. All questions must be submitted in writing to contract officer Kimberly Rogerson, VCA, Buyer, at krogerson@suffolkva.us at least five business days prior to bid opening. Pricing shall be quoted on an F.O.B. destination basis with freight included, representing the total delivered cost to any location within City of Suffolk limits with no additional shipping charges permitted, and award will be made to the lowest responsive and responsible bidder based on total bid price.

The contract period runs from July 1, 2026, through June 30, 2027, with the City reserving the right to renew annually for four additional one-year periods through June 30, 2031, subject to automatic renewal unless the City provides thirty days' written notice of non-renewal. Rate increases during the contract term are limited to the lesser of the Consumer Price Index for all Urban Consumers (CPI-U) for the current twelve-month period or three percent, and no fuel surcharges are permitted. Required insurance includes general liability of $2,000,000, automobile liability of $1,000,000 combined single limit, workers' compensation as required by Virginia law, and a $2,000,000 umbrella/excess liability policy, with proof of coverage due fifteen days prior to work commencement. Payment terms are Net 45 days from invoice approval, with the City preferring payment via Purchasing Card. The City reserves the right to reject any and all bids and to obtain additional competition for site-specific requirements exceeding fifty percent of annual estimated quantities. No set-aside designations or disadvantaged enterprise restrictions are specified in the procurement documents, and no incumbent vendors or budget ranges are provided in the available information.