IFB 26036TC Frozen and Refrigerated Foods

Norfolk Public Schools Department of Purchasing & Supply is requesting sealed bids for frozen and refrigerated food products under IFB 26036TC, with bids due June 4, 2026 at 12:00 p.m. (deadline extended by addendum from May 27) and public bid opening June 4 at 12:45 p.m. via Zoom.

The scope encompasses 21 line items across proteins (fajita chicken strips, roasted turkey breast, pollack fish fillets, southern fish strips, sliced and diced ham, beef hotdogs, plant-based nuggets and burgers, empanadas, chicken dumplings), frozen vegetables (broccoli, corn, edamame, mixed vegetable blends), dairy (pepperjack cheese slices, yogurt fruit smoothies), egg bites, pancake puffs, and whole grain sub rolls. Estimated annual quantities range from 35 to 1,200 cases per item. All products must be USDA Child Nutrition Program and Child and Adult Care Food Program compliant, produced in the USA or Buy American compliant, and free of trans fats while meeting current sodium and saturated fat guidelines. Manufacturers must hold FSMA and Good Manufacturing Practices certification. Minimum shelf-life requirements range from 90 days to 18 months by product category. Pre-approved brands are listed for most items; alternative brands require nutrition statements, CN labels, shelf-life documentation, and product photography submitted by mail prior to bid opening. Commodity processing items require Virginia approval and commodity-rebate eligibility.

Bidders must submit firm unit prices for each line item via the eVA platform. Deliveries must be consolidated at the School Nutrition Warehouse in Norfolk, Virginia, with 24-hour advance notice required. Bids must propose even-pallet or full-pallet quantities. The resulting contract is for one year from execution with four one-year renewal options at the district's discretion. Award will be made to the lowest responsive and responsible bidder, with consideration given to quality, experience, references, and prompt-payment discounts. Commercial General Liability insurance of $1,000,000 per occurrence is required. E-Verify participation is mandatory for employers with more than 50 employees. Questions are due May 20, 2026 at 10:00 a.m. Award notice is anticipated June 1, 2026.