IFB 26-42014-000 Tree Maintenance and Removal Services

The Department of State Hospitals – Napa is requesting bids for tree maintenance and removal services at the Napa facility and Secure Treatment Area under IFB 26-42014-000, with bids due September 21, 2026 at 2:00 p.m. and a mandatory bidders' conference on September 10, 2026 at 10:00 a.m. A 5% small-business preference applies to certified California small businesses or nonprofits with veteran service agencies; a Disabled Veteran Business Enterprise (DVBE) incentive of 1 to 5% is available based on participation level, with a cumulative adjustment cap of $100,000 when combined with small-business preferences.

Scope includes tree trimming, pruning, removal, stump grinding, high-voltage line clearing, tree safety inspections, and debris disposal at the Napa site. Services operate Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding state-observed holidays. The contractor must furnish all equipment, materials, supplies, labor, transportation, licenses, permits, and assume responsibility for prevailing wages and debris hauling. No subcontractors are permitted; all work must be performed by the prime contractor.

Bidders must demonstrate a minimum of five years' experience in tree maintenance and removal, hold a current California Contractors State License (C-49 or C-61/D-49), and provide three references for services within the past two years. Contractor registration with the Department of Industrial Relations under Labor Code section 1725.5 and prevailing-wage compliance are mandatory, as the project exceeds $15,000. Comprehensive insurance and certified payroll reporting are required.

The maximum contract value is $450,000 over a three-year term (October 1, 2026 through September 30, 2029). Pricing is structured on hourly rates for crew positions and service hours, with parts reimbursed at actual cost plus a maximum 15% markup. The notice of intent to award is anticipated for September 23, 2026.