IFB 26-42005-000 Tree Maintenance and Removal Services

The Department of State Hospitals – Napa is requesting bids on tree maintenance and removal services at hospital grounds and within the Secure Treatment Area under IFB 26-42005-000, with bids due August 19, 2026 at 2:00 p.m. and a mandatory bidders' conference on August 11, 2026. Bidders must be California licensed as C-49 Tree and Palm Contractors with a minimum of five years' experience in tree maintenance and removal — the primary eligibility gate. A 5% small business preference applies to certified small businesses, microbusinesses, or non-small businesses with 25% small business subcontracting. A disabled veteran business enterprise (DVBE) incentive of 1% to 5% is available based on participation level.

The scope encompasses tree trimming, pruning, cleaning, topping, chipping, shaping, high voltage line clearing, tree safety inspections, stump grinding, and debris disposal for trees up to 120 feet in height. The contractor furnishes all equipment, materials, supplies, personnel, transportation, licenses, permits, and prevailing wages. Crews must consist of a minimum of three trained members with at least one lead crew member possessing two years' experience as a tree maintenance crew leader. No subcontractors are permitted.

The maximum contract value is $450,000 over three years (September 15, 2026 through September 14, 2029) at $150,000 per year. Performance hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding state-observed holidays. Bidders must submit rates for normal business hours and emergency/after-hours services. Pricing must include mobilization, materials, and disposal at prevailing wage rates, with parts reimbursed at actual cost plus a maximum 15% markup. Bidders must register with the Department of Industrial Relations if the bid exceeds $15,000 and provide three professional references from work performed within the past two years, with one reference required from DSH if applicable. The mandatory bidders' conference is August 11, 2026 at 2100 Napa-Vallejo Highway, Napa, California; RSVP is required by August 10, 2026 at 3:00 p.m. with attendee information including full name, birth date, and driver's license number for security clearance. Notice of Intent to Award is anticipated August 26, 2026.