IFB 26-41060-000 Biomedical Equipment Maintenance and Repair Services

The California Department of State Hospitals (DSH) is requesting bids for biomedical equipment maintenance and repair services at DSH-Napa under IFB 26-41060-000, with bids due August 27, 2026 at 3:00 p.m. Pacific Time and public bid opening on August 31, 2026. Small business preferences of 5 percent apply to California-certified small businesses or non-small businesses with 25 percent small business subcontracting; a disabled veteran business enterprise incentive of 1 to 5 percent is available based on participation level.

The scope encompasses preventative maintenance, certification, and repair services for approximately 1,626 pieces of biomedical equipment and sterilizers serviced annually and semi-annually across six DSH locations, including diagnostic equipment, therapeutic devices, sterilizers, and x-ray equipment. Services span calibration, lubrication, alignment, replacement of worn parts, grounding, and early detection of unsafe conditions in accordance with Title 8, 19, 22, and 24 of the California Code of Regulations, NFPA 99, Cal/OSHA, Joint Commission standards, and the National Electrical Code. Services are provided Monday through Friday, 7:30 a.m. to 4:30 p.m., with emergency repairs available during regular business hours. All certified biomedical equipment technicians must hold AAMI certification with minimum three years' experience; the contractor must provide technicians within 24 hours of notification and pass background checks and tuberculosis screening.

The anticipated contract term is October 2, 2026 through October 1, 2029. Pricing is submitted as an hourly rate with estimated hours of 1,216 hours in fiscal year 2026/27, 1,664 hours in each of fiscal years 2027/28 and 2028/29, and 416 hours in fiscal year 2029/30. Parts are reimbursed at actual cost with proof of invoice; purchases exceeding $100 require written approval before ordering. Minimum qualifications include proof of legal right to do business in California and three references from customers within the past two years, including at least one from a governmental entity.