IFB 26-3015-10BJM - Disposal and Remarket of Dell Laptops and Dell Chromebooks

Henrico County Public Schools, through the County of Henrico Department of Finance Purchasing Division, is soliciting competitive bids to dispose of and remarket 22,755 surplus Dell computing devices under IFB 26-3015-10BJM, with bids due November 19, 2026 at 11:00 a.m. via the Commonwealth of Virginia's eVA platform. The contract awards to the responsive and responsible bidder submitting the highest total bid amount.

The device inventory comprises 1,425 Dell Latitude 5420 laptops (Intel Core i5 11th Generation, 16GB RAM, 256GB SSD), 548 Dell 3100 Touch Chromebooks (Intel Celeron N4000, 4GB RAM, 16GB eMMC), and 20,782 Dell 3100 Non-Touch Chromebooks (same processor and memory). All devices have been data-wiped or power-washed and are stored at the Xerox IT Solutions warehouse in Ashland, Virginia. The successful bidder must arrange pickup of all devices by December 16, 2026, and complete a full inventory audit within 30 days of pickup. The bidder assumes all labor, equipment, transportation, and shipping costs, with no allowance from the County. The bidder must recycle all non-marketable equipment in compliance with federal, state, and local environmental regulations at no cost to the County and must provide references demonstrating prior experience in similar disposal and remarketing services.

Pricing must be inclusive of Virginia's 6% sales tax unless the bidder is tax-exempt. Bid security equal to five percent of the total bid amount is required in the form of a cashier's check, certified check, or bid bond. Payment to the County must be rendered via cashier's check, certified check, or wire transfer prior to or upon device removal from the warehouse.

A non-mandatory pre-bid conference will be held November 4, 2026 at 9:00 a.m. to 10:30 a.m., allowing bidders to inspect sample devices.