IFB# 26-27-004 - Custodial Supplies, Janitorial Supplies, and Paper Products REPOST

Westmoreland County School Board is requesting sealed bids for custodial supplies, janitorial supplies, and paper products to serve Westmoreland County Public Schools across six facilities under IFB# 26-27-004, with bids due October 15, 2026 at 2:00 p.m. local time and questions due September 30, 2026.

The scope includes custodial supplies, janitorial supplies, paper products, cleaning chemicals, restroom supplies, disposable products, and facility maintenance items for the Westmoreland County School Board Office, Montross Elementary School, Cople Elementary School, Westmoreland High School, Westmoreland High School Field House, and Washington District Elementary School. All products must be new and unused with proper labeling and Safety Data Sheets where applicable. Bidders must submit three references from similar supply contracts and demonstrate experience providing comparable products.

The contract term is unspecified in the source with the potential for four additional twelve-month renewal periods upon mutual agreement and subject to fund availability. Pricing must include all product costs, freight, delivery, and handling charges. Prices remain firm for 365 calendar days following the contract effective date; thereafter, increases shall not exceed three percent annually with 30 days' advance written notice. Delivery is FOB Destination, with the contractor responsible for all shipping and transportation costs and required to deliver within a specified timeframe. The contractor must maintain a toll-free technical support line available Monday through Friday during standard business hours.

Payment terms are Net 30 days from receipt of proper invoices or acceptance of goods. Award will be made to the lowest responsive and responsible bidder. Bids must be submitted to the Finance Department at 141 Opal Lane, Montross, Virginia 22520, or electronically via the eVA Procurement Platform. Bidders must comply with Virginia state law including State Corporation Commission authorization and provide certifications regarding debarment status, anti-collusion practices, immigration compliance, and crimes against children screening. No pre-bid conference is scheduled.