IFB #26-02 Two Pump Laboratory Trainers

Massachusetts Maritime Academy is seeking to procure two pump laboratory trainers through Invitation for Bids (IFB) #26-02, with a specific focus on equipment for student and instructor use in laboratory facilities. The trainers must comprehensively measure head, flow, power, and efficiency characteristics of centrifugal pumps, and include three interchangeable impellers, transparent piping, a throttling valve, and a student-programmable controller with PID feedback control capabilities. Key technical requirements include the ability to induce cavitation and measure net positive suction head characteristics. The procurement process requires sealed proposals to be submitted by December 1, 2025, at 2:00 p.m. ET to the Business Office located at 101 Academy Drive, Buzzards Bay, MA 02532. Bidder questions are due by November 20, 2025, at 2:00 p.m., with MMA responses to be posted by November 25, 2025. The Academy plans to notify award recipients on or before December 15, 2025, with a fully executed agreement deadline of December 22, 2025, and equipment delivery required by February 15, 2026. Award will be made to the most responsive and responsible bidder offering the greatest overall value, considering both evaluation criteria and cost.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit three customer references from similar institutions, along with several mandatory certifications including a Tax Compliance Certificate, Certificate of Non-Collusion, and Debarment and Suspension Certification. While a specific budget range is not disclosed, vendors must provide itemized pricing for pump laboratory trainers, support, training, and shipping, with all quoted prices remaining valid for a minimum of sixty days following the proposal opening date. The successful vendor must provide an account representative available during normal business hours and execute the Commonwealth of Massachusetts Standard Contract. Vendor records must be maintained for seven years and are subject to potential audit by the Academy and federal auditors for contracts exceeding $10,000 annually. The Academy reserves the right to negotiate best and final offers and will evaluate bids comprehensively to ensure the most advantageous procurement outcome.