IFB 25MLD006

The California Air Resources Board (CARB) issued Invitation for Bid (IFB) No. 25MLD006 seeking a qualified contractor to provide calibration and certification services for equipment used in vapor recovery systems. The procurement requires NIST-traceable calibrations on eleven pieces of specialized equipment, including two Ashcroft ATE-100/FM Base Units, six Ashcroft AQS-1/FM Modules with varying pressure ranges, two Heise HQS-1/FM Modules, and one Ashcroft AQS-2/FM Module, with calibration frequencies ranging from annual to semi-annual intervals over a thirty-six-month contract term commencing May 1, 2026. The successful contractor must hold ISO/IEC 17025 certification, employ qualified metrology personnel, maintain NIST-traceable instruments that meet ASME recommendations, possess a valid business license to operate in the United States, and perform all services at their facility unless otherwise specified. Key deliverables include the provision of pre-paid return shipping labels for the contractor's account, with CARB covering outgoing shipping and insurance costs, and a one-month warranty on all services performed. The evaluation and award process prioritizes the lowest responsive and responsible bidder meeting all IFB requirements, with written questions due by March 12, 2026, electronic bid submissions required by March 20, 2026, at 9:00 a.m. PST to Purchasing@arb.ca.gov, a virtual bid opening scheduled for the same day at 11:00 a.m., and a Notice of Intent to Award posted on March 26, 2026.

Optional socio-economic preferences are available for Disabled Veteran Business Enterprise (DVBE) and Small Business (SB) or Microbusiness (MB) classifications, though specific set-asides or mandatory restrictions for particular organization types are not explicitly stated in the procurement documents. No incumbent vendors or current contractors are identified in the available documentation. The total contract budget is $25,554.00, and any bids exceeding this amount will be deemed non-responsive and ineligible for award. Prospective bidders must submit all required insurance documentation, payee data records, certifications, and references as part of their bid package. Additional addenda and updates regarding the procurement are available through the California State Contracts Register at https://caleprocure.ca.gov, and interested parties should register on the platform to receive notifications of any future modifications to the IFB requirements or terms.