IFB 25-41008-000 Pharmaceutical Waste Removal Services

The California Department of State Hospitals (DSH) has issued Invitation for Bid (IFB) Number 25-41008-000 for Pharmaceutical Waste Removal Services across multiple DSH facilities, including locations in Napa, Atascadero, Coalinga, Metropolitan, Patton, and Sacramento. The procurement seeks a contractor to provide comprehensive pharmaceutical waste management services, which include quarterly pickup, packaging, transportation, and disposal of hazardous pharmaceutical waste (such as cytotoxic, antineoplastic, and other hazardous medication waste) and non-hazardous waste. Bidders must possess current Hazardous Materials Transportation and Hazardous Waste Transporter licenses, demonstrate at least three years of experience in pharmaceutical waste disposal, and provide three professional references. Key procurement dates include bid availability on April 9, 2025, a questions deadline of April 16, 2025, bid submission deadline on April 24, 2025, and a public bid opening on April 25, 2025. The contract term is anticipated to span from July 1, 2025, through June 30, 2027, with contractors required to furnish all necessary labor, materials, vehicles, personal protective equipment, and safety equipment for waste management services.

The solicitation includes several preference programs, notably a 5% preference for small businesses and disabled veteran business enterprises (DVBE), with potential additional incentives for DVBE participation. Bidders must adhere to strict security, confidentiality, and data protection requirements, including mandatory background checks and confidentiality statement submissions. While specific budget ranges are not explicitly detailed, the bid includes a rate sheet with estimated pricing for 2-gallon and 8-gallon RCRA containers and anticipated quarterly pickup volumes. The procurement appears to be open to qualified vendors who can demonstrate comprehensive capabilities in hazardous waste management, with a focus on technical expertise, compliance, and safety. Potential contractors should be prepared to meet extensive regulatory requirements, provide comprehensive documentation, and maintain high standards of professional service throughout the contract period.