IFB #25-021 - Grille Hood and Exhaust Cleaning Maintenance Services

The California Secretary of State is soliciting an Invitation for Bid (IFB #25-021) for grille hood and exhaust cleaning maintenance services for the Gold Rush Grille located in Sacramento. The procurement specifically requires comprehensive cleaning services for two Captive-Aire System Series hoods and one Lambertson Industries dishwasher hood, utilizing pressure washers, degreasing chemicals, and stainless steel polish. Services must comply with National Fire Protection Association (NFPA) 96 standards, including monthly hood and filter cleaning every 30 days and quarterly exhaust duct system and roof exhaust fan cleaning. Bidder qualifications include five years of commercial hood cleaning experience, two years of experience with Captive Aire System Series hoods, and current NFPA 96 certification from an accredited school. An optional walkthrough is scheduled for December 3, 2025, at 3:00 p.m., with bid submissions due by December 10, 2025, at 4:00 p.m. Bids will be evaluated on a lowest-cost basis, with pricing required for per-quarter and per-month rates across three contract years from January 2026 through June 30, 2028.

The solicitation includes a mandatory 3% Disabled Veterans Business Enterprise (DVBE) participation goal, though no DVBE incentive adjustments will be applied. Bidders must submit two customer references from the past five years demonstrating similar work, with the option to include the Secretary of State as a reference if services were previously performed. Required attachments include cost sheets, bidder certifications, DVBE declarations, civil rights certifications, and bidder references. Contractors must maintain commercial general liability insurance with $1,000,000 per occurrence limits, professional liability insurance with $1,000,000 per occurrence limits, and statutory workers' compensation coverage. The contract is subject to state budget appropriations and may be amended to increase costs up to 30% of the agreement value based on operational needs. The anticipated notice of award is December 30, 2025, with a public bid opening scheduled for December 15, 2025, at 10:00 a.m. While no specific budget range is provided, the multi-year contract structure suggests a substantial commitment to ongoing maintenance services.