IFB #25-015 - 2026 Elections Temporary Staffing

The California Secretary of State's Election Division is seeking temporary staffing services through Invitation for Bid (IFB) #25-015 for the 2026 Election cycle, covering Sacramento County and San Francisco City. The procurement aims to secure temporary workers to support critical election-related activities from December 8, 2025, through April 9, 2027, encompassing both primary and general elections. Staffing needs will range from 3 to 25 temporary workers across various functions including voter hotlines, candidate filing, and election night reporting. Bidders must provide bilingual staff, with a strong emphasis on English and Spanish proficiency, and additional language capabilities in Chinese, Hindi, Khmer, Korean, Japanese, Tagalog, Thai, and Vietnamese. Key qualifications for temporary staff include customer service skills, ability to follow instructions, Microsoft Office proficiency, and compliance with Secretary of State workplace policies. The bid requires submission by October 8, 2025, with an anticipated contract award on October 24, 2025. Bidders must demonstrate at least three years of experience in temporary staffing services and have no outstanding labor commissioner judgments.

The solicitation includes a mandatory 3% Disabled Veterans Business Enterprise (DVBE) participation goal, with no additional incentive adjustments. Potential vendors must submit detailed cost sheets specifying hourly rates for regular, overtime, and double-time work across multiple languages and job functions. The contract will compensate the winning bidder based on actual hours worked at specified rates, with no additional fees beyond those outlined in the bid document. Bidders will be evaluated on their ability to meet the comprehensive staffing requirements, language proficiency, and cost-effectiveness. While specific budget ranges are not explicitly stated, the contract's scope suggests a significant investment in temporary election support staffing. The procurement appears open to qualified temporary staffing agencies that can meet the stringent language, experience, and operational requirements specified in the IFB. Successful vendors will need to demonstrate flexibility in staffing levels, linguistic diversity, and the ability to quickly deploy qualified personnel across various election-related functions.