IFB #25-009 - Grille Hood and Exhaust Cleaning Maintenance Services

The California Secretary of State is seeking a contractor for grille hood and exhaust cleaning maintenance services through Invitation for Bid (IFB) #25-009, targeting the Gold Rush Grille located in Sacramento. The procurement covers comprehensive cleaning services for two Captive-Aire System Series hoods and one Lambertson Industries dish washer hood, with specific requirements including monthly hood and filter cleaning and quarterly exhaust duct system cleaning. Mandatory bidder qualifications include five years of commercial hood cleaning experience, two years of experience with Captive Aire System Series hoods using degreasing chemicals, and National Fire Protection Association (NFPA) 96 standards certification. The bid process involves an optional walkthrough on October 30, 2025, at 3:00 p.m., with bids due by November 6, 2025, at 4:00 p.m. and bid opening scheduled for November 10, 2025, at 10:00 a.m. Evaluation will be based on the lowest cost offer, with bidders required to submit quarterly and monthly rates for each of three fiscal years, and contractors must schedule work at least one week in advance, typically between 3:30 p.m. and 9:00 p.m. Monday through Friday.

The solicitation includes a mandatory 3% Disabled Veterans Business Enterprise (DVBE) participation goal without additional incentive adjustments. Bidders must provide two professional references for similar work performed within the last five years, with the State of California Secretary of State eligible as a reference if services were previously performed. Required submission documentation includes certifications for civil rights compliance, small business status, DVBE declarations, and proof of workers' compensation insurance. The contract will cover services from December 2025 through June 30, 2028, with the contractor responsible for providing all necessary equipment, materials, and off-site disposal of wastewater and cleaning chemicals. The anticipated Notice of Intent to Award is November 18, 2025, with the formal Notice of Award projected for November 25, 2025. While specific budget ranges are not explicitly stated, the procurement will be awarded to the responsive and responsible bidder offering the lowest cost based on the submitted rate structure.