IFB 25-0064a Portable Restroom Rental

The California Department of Food and Agriculture (CDFA) is seeking a contractor to provide portable restroom rental services at the Long Valley Border Station through Invitation for Bid (IFB) No. 25-0064a, classified as a Personal Services contract. The procurement requires a contractor to supply and maintain a portable restroom, including weekly sewage tank emptying and overall maintenance, with strict cooperation requirements with the Station Manager. The contract will run from November 1, 2025 through October 31, 2027, with no renewal options. Key procurement dates include September 25, 2025 as the release date, October 2, 2025 as the deadline for written questions, and October 9, 2025 for posting questions and answers. Bidders must submit comprehensive documentation including a Bid Cost Sheet, Contractor Status Form, DVBE Participation Declarations, and proof of business status. The bid will be evaluated with specific insurance requirements, including $1,000,000 per occurrence Commercial General Liability, $1,000,000 combined single limit Automobile Liability, and $1,000,000 Workers' Compensation employer's liability limits.

The solicitation includes several preference and incentive programs designed to support small and disadvantaged businesses. A Small Business Preference allows a five percent preference for certified small businesses, and a Disabled Veteran Business Enterprise (DVBE) Incentive offers bidders a 3-5% incentive based on their DVBE participation level, though DVBE participation is not mandatory for contract award. Bidders must submit their cost proposals via email, providing monthly rental and weekly service rates, with the total contracted amount calculated by multiplying these rates by the number of rental periods and services. While a specific contract value is not explicitly stated, the pricing structure allows for competitive bidding. The procurement appears targeted at small to mid-sized service providers with capabilities in portable restroom rental and maintenance, with particular emphasis on supporting California-based small businesses and disabled veteran-owned enterprises.