IFB 24-41041-000 Lionville Medication Cart Maintenance and Repair Services

The California Department of State Hospitals (DSH) - Napa is soliciting bids for Invitation for Bid (IFB) 24-41041-000, seeking a contractor to provide Lionville Medication Cart Maintenance and Repair Services. The contract will cover maintenance and repair of medication carts at the DSH-Napa facility located at 2100 Napa-Vallejo Highway, with a three-year term from May 1, 2025, through April 30, 2028. Service requirements vary across fiscal years, including 30 hours and 6 trip charges in 2024/2025, 175 hours and 24 trip charges in 2025/2026 and 2026/2027, and 130 hours and 20 trip charges in 2027/2028. Bidders must demonstrate post-secondary education in biomedical and equipment technology, have a minimum of 12 months experience with Lionville medication cart maintenance, and submit three professional references. The solicitation includes a $10,000 annual allowance for miscellaneous parts replacement, with parts to be reimbursed at actual cost plus a maximum 20% markup. Bids are due by April 15, 2025, with a public bid opening on April 16, 2025, and an anticipated award date of April 18, 2025.

The procurement offers a five percent small business preference and has waived the mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement. Contractors must comply with various state requirements, including background checks, COVID-19 screening, and workplace safety measures. Insurance requirements are comprehensive, mandating commercial general liability, motor vehicle liability, and professional liability coverage with specific minimum limits. While no incumbent vendor is mentioned, the contract suggests potential integration with existing medication cart infrastructure at the DSH-Napa facility. The annual service value appears to be substantial, with the $10,000 parts allowance and estimated service hours indicating a potentially significant contract value over the three-year term. Prospective bidders should carefully review the full solicitation document to understand the complete scope of requirements, technical specifications, and compliance expectations for this specialized medical equipment maintenance contract.