IFB 24-41036-000 Dental Equipment Maintenance and Repair Services

The California Department of State Hospitals (DSH) - Napa has issued an Invitation for Bid (IFB) 24-41036-000 for comprehensive dental equipment maintenance and repair services. The procurement seeks a contractor to provide preventative maintenance, certification, and repair services for dental equipment located at DSH facilities, including critical tasks such as calibration, lubrication, alignment, parts replacement, and equipment grounding. The contractor must comply with multiple regulatory standards, including Titles 8, 19, 22, and 24 of the California Code of Regulations, National Fire Protection Association (NFPA) 99, Cal/OSHA, Joint Commission standards, and National Electrical Code. Key procurement dates include February 18, 2025, as the IFB release date, with vendor questions due by February 25, 2025, and DSH responses anticipated on March 3, 2025. Bids are due March 10, 2025, with bid opening scheduled for March 11, 2025, and an anticipated award notice on March 12, 2025. The contract will cover maintenance for dental chairs, units, air compressors, vacuum units, sterilizers, and related equipment from manufacturers like Adec, Air Techniques, and Belmont.

The solicitation includes specific set-aside and incentive provisions favoring small businesses and disabled veteran business enterprises, with potential incentives up to 5% for qualified vendors. The contract will operate from April 1, 2025, through September 30, 2026, with compensation structured as an hourly rate for repairs and maintenance, estimated at 100 service hours. A $60,000 allowance is designated for miscellaneous parts, which will be reimbursed at actual cost with required invoice documentation. Insurance requirements include Commercial General Liability coverage of $1 million per occurrence and $2 million aggregate, along with mandatory Workers' Compensation coverage. The contractor must possess technical expertise in maintaining dental equipment from various manufacturers and be capable of performing both scheduled preventative maintenance and emergency repairs. While no incumbent vendor is specified, the successful bidder will need to demonstrate comprehensive knowledge of dental equipment maintenance protocols and regulatory compliance across multiple equipment types and brands.