IFB 24-41033-000 Lionville Maintenance and Repair Services

The Department of State Hospitals (DSH) - Napa is seeking a contractor for Invitation for Bid (IFB) 24-41033-000 to provide Lionville Medication Cart Maintenance and Repair Services. The procurement covers comprehensive maintenance and repair services for medication carts, requiring the successful bidder to supply all necessary materials, supplies, tools, equipment, transportation, licenses, permits, insurance, and personnel. Services will be delivered on an as-needed basis, with a maximum of eight hours per day. The contract term is scheduled from April 1, 2025, through March 16, 2028. Key procurement dates include a February 11, 2025 deadline for question submissions, February 13, 2025 for DSH responses, and a bid submission deadline of March 6, 2025 at 5:00 PM PT. The public bid opening is set for March 7, 2025, at 3:00 PM PT, with the Notice of Intent to Award to be posted on March 10, 2025. Service requirements include on-site labor, trip charges, remote/telephone support, and email troubleshooting, with estimated annual service levels of 250 on-site labor hours, 24 trip charges, 6 remote support calls, and 6 email support tickets.

The procurement includes set-aside opportunities for Small Business and Disabled Veteran Business Enterprise (DVBE) participants, with DVBE incentives ranging from 1-5% based on participation levels. Contractors must maintain specific insurance coverage, including $1 million commercial general liability per occurrence, $1 million professional liability per claim, $1 million motor vehicle liability per accident, and workers' compensation coverage. Parts markup is limited to 20% over cost. While no incumbent vendor is specified, the contract requires potential bidders to have the technical capability to provide comprehensive medication cart maintenance and repair services. The estimated annual service value suggests a moderate-sized contract, with potential total contract value over the three-year term likely ranging between $150,000 and $250,000, depending on actual service utilization and parts replacement needs. Interested vendors must demonstrate technical competence, insurance compliance, and the ability to provide timely, efficient maintenance and repair services for specialized medication cart equipment.