IFB 24-260521 WON Door Maintenance

The California Department of General Services, Facilities Management Division (FMD) has issued an Invitation for Bid (IFB) 24-260521 for WON Door Maintenance services at the CalEPA Building #024 in Sacramento. The procurement seeks a qualified contractor to provide comprehensive maintenance for three WON fire doors (Model R-6799), including annual fire door inspections compliant with NFPA 80 standards, preventive maintenance, repairs, emergency repair services, and parts replacement. Key deliverables include drive chain adjustments, lubrication, smoke seal replacement, and operational verification of control systems. The procurement timeline includes a non-mandatory walk-through scheduled for December 3, 2025, at 10:00 a.m., with written questions due by December 5, 2025, and responses posted by December 12, 2025. The final bid submission deadline is December 17, 2025, at 2:00 p.m., with bid opening on December 18, 2025, at 11:15 a.m. Evaluation criteria will focus on the lowest responsive, responsible bidder, taking into account cost, preferences, and incentives.

Bidders must possess a valid California D-28 (Doors, Gates and Activating Devices) contractor license and maintain required insurance coverage, including general liability, commercial automobile, and workers' compensation. The contract includes a Small Business (SB) preference of 5% for certified California small businesses performing a commercially useful function. While there is a 0% Disabled Veteran Business Enterprise (DVBE) participation minimum, an incentive of 1-5% is available for demonstrated DVBE participation. The procurement is subject to prevailing wage requirements effective August 2025, with all contractors and subcontractors required to register with the Department of Industrial Relations (DIR). The anticipated contract term is three years, with fixed rates throughout the entire term. The cost structure includes preventive maintenance (annual service multiplied by three years), foreseeable repair services with specified hourly rates and parts costs, and unforeseeable repair services with emergency response requirements and parts allowances. While a specific total contract value is not explicitly stated, the comprehensive maintenance and multi-year term suggest a significant investment in maintaining critical fire door infrastructure.