IFB 24-25-071 Landscaping Services for Southside Water and Wastewater Treatment Plant

The City of Danville, Virginia has issued an Invitation for Bid (IFB 24-25-071) for landscaping services at the Southside Water and Wastewater Treatment Plant located in Patrick County. The procurement seeks a contractor to provide comprehensive mowing and weed eating services for both the water treatment and wastewater treatment plant areas, with work to be completed within 3 days of notification. Bidders must provide all necessary labor, materials, equipment, supervision, and incidentals required for the landscaping services, demonstrating practical knowledge and financial resources to complete the work. The contract is structured for an initial one-year term with four optional one-year renewal periods, contingent upon mutual agreement between the parties. Key dates include a January 30, 2025 deadline for submitting questions at 5:00 PM, with sealed bids due by February 13, 2025 at 2:00 PM to the Purchasing Department. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation focusing on pricing, capability, and compliance with specifications.

The procurement requires bidders to register with eVA, Virginia's procurement portal, and obtain necessary business licenses and permits. Contractors must maintain specific insurance coverage, including comprehensive general liability insurance of $1,000,000 per occurrence, automobile liability insurance of $500,000-$1,000,000, and workers' compensation insurance. An optional umbrella policy of $2,000,000 is also recommended. The bid tabulation reveals two initial vendors: Luck Lawn Care and Evesting Solutions LLC DBA Green & Clean Lawn Care, with total bid amounts of $2,300 and $2,900 respectively. The City reserves the right to reject any or all bids and can modify the work scope up to 25% or $50,000, whichever is greater. Price increases will be reviewed and approved annually prior to each potential renewal period. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the procurement documents.