IFB 24-24812 Class 2 Solid Waste Collections - School Locations

Botetourt County, Virginia is seeking sealed bids through Invitation for Bid (IFB) #24-24812 for Class 2 Solid Waste Collections at fourteen school locations within the county. The procurement solicits proposals from Class 2 franchise haulers to furnish and service top-load trash containers and/or compactors at specified educational facilities. The scope of work requires the selected contractor to provide containers ranging from one to two 8-yard top loaders per location, with service frequencies varying between once and three times per week depending on the school type. Elementary schools and support facilities require weekly collection, while high schools and middle schools necessitate three times weekly service. The contractor must have all containers set and ready for use by January 1, 2025, and will be responsible for all container maintenance and positioning. Bids must be submitted electronically through the Botetourt County Vendor portal by November 25, 2024, at 2:00 p.m., with a public bid opening to follow immediately. The contract will be awarded to a single franchise hauler for an initial one-year term in 2025, with four potential annual renewal options.

The solicitation does not explicitly indicate any set-aside designations or restrictions for disadvantaged business enterprises. Contractors must be authorized to transact business in the Commonwealth of Virginia and meet specific insurance requirements, including Workers' Compensation, Employers Liability of $500,000, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, and Automobile Liability of $1,000,000. Bidders are required to submit a comprehensive total monthly fee covering all fourteen locations, encompassing container rental, pulls, and disposal costs. The county reserves the right to award the contract by individual items, in aggregate, or in combination. While specific budget ranges are not detailed in the documentation, bidders must provide a total monthly fee that includes all charges associated with the waste collection services. The contract also requires contractors to certify that employees who may have direct contact with students meet all necessary eligibility and background requirements.