IFB 24-24809 Removal & Disposal of Waste Tires

Botetourt County, Virginia, located in the Union Hall CDP, is seeking a qualified contractor to remove and dispose of waste tires from its solid waste disposal site through Invitation for Bid (IFB) #24-24809. The procurement seeks a contractor responsible for picking up and disposing of automobile, truck, and agricultural equipment tires, including those mounted on rims. The contract will commence on January 1, 2025, with a one-year term and two potential one-year renewal options. Bidders must submit electronic proposals through the County's Bonfire vendor portal by November 19, 2024, at 2:00 PM, with a public bid opening immediately following. Key requirements include providing documentation of the waste tire disposal program, demonstrating compliance with environmental regulations, and submitting a detailed list of acceptable and non-acceptable tire types. The County generated 41 tons of waste tires in 2023 and will compensate the successful bidder on a per-ton basis, with the contractor responsible for determining billable weight using certified truck scales.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The current vendor is GFL, which currently charges $255.00 per ton for tire removal, hauling tires to the Roanoke Valley Resource Authority (RVRA) landfill, where RVRA subsequently transports them to Emanuel Tire. Bidders must provide a copy of their current Certificate of Insurance, including Workers Compensation, $500,000 Employers Liability, and $1,000,000 per occurrence Commercial General Liability coverage. The County reserves the right to award the contract to multiple bidders or negotiate with the lowest responsive and responsible bidder if the submitted bids exceed available funds. While a specific budget range is not disclosed, the per-ton pricing model and the 41-ton annual waste tire generation provide a baseline for potential contract value. Contractors must also provide a box-type trailer with a minimum interior height of 96" for tire accumulation and replace it when full.