IFB #24-0113a Refrigeration Maintenance and Repair Service

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid (IFB) #24-0113a for refrigeration maintenance and repair services for the Integrated Pest Control Branch located at 5100 Douglas Avenue in Shafter, CA. The procurement seeks a contractor to provide emergency repair and maintenance services for controlled temperature biological chambers, with specific requirements including same-day phone support and 24-hour response time during business hours. Key deliverables include diagnostics, repairs, and routine maintenance for 11 pieces of refrigeration and freezer equipment, including a Percival growth chamber, standalone freezers, and a large cold room facility. Bidders must possess a C-38 Refrigeration Contractor license and demonstrate previous work experience with heating and cooling systems. The solicitation schedule includes an optional facility walk-through from February 3-7, 2025, with written questions due by February 10, 2025, and bid submissions required by February 18, 2025, at 2:00 PM PT. Evaluation criteria will likely include technical capability, licensing, experience, and cost proposal completeness.

The contract includes specific set-aside and preference provisions, requiring 3% Disabled Veteran Business Enterprise (DVBE) participation with an additional DVBE incentive program offering up to 5% preference. A 5% small business preference is also available for qualified bidders. The contract term spans March 1, 2025, through February 28, 2026, with options for two additional one-year renewals. The budget is established at $10,000 per year, with a potential total contract value of $30,000 if all renewal options are exercised. Travel costs will be reimbursed at California Department of Human Resources established rates. Bidders must complete a comprehensive cost proposal template that includes pricing for routine maintenance and as-needed repairs, with all associated costs including labor, equipment, parts, materials, tools, licenses, permits, insurance, transportation, and travel expenses. The total bid amount will be calculated as the sum of services across three potential years, which will serve as the basis for bid comparison and vendor selection.