IFB 20A0389 Inergen Fire Suppression System Maintenance and Testing, San Bernardino County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is issuing Invitation for Bid (IFB) 20A0389 for maintenance and testing services of an Inergen Fire Suppression System located in the 9th Floor Server Room of the District 8 Office at 464 W 4th Street, San Bernardino, California. The contractor must furnish all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to perform the required services in compliance with NFPA 2001, NFPA 72, NFPA 13, Factory Mutual, Underwriters Laboratory, California State Fire Marshal, Industrial Risk Insurers, and City of San Bernardino Fire Department standards. Key deliverables include replacing 16 discharge hoses, 6 actuation hoses, and 2 backup batteries, as well as inspecting and refilling up to 48 Ansul Inergen Clean Agent Cylinders. Qualified bidders must possess a current and valid C-16 (Fire Protection Contractor) license from the California Contractors State Licensing Board, employ technicians with current Ansul Inergen 150/200 Bar System Service and Maintenance certificates issued by Johnson Controls, and maintain valid Department of Industrial Relations registration. Services will be provided during business hours Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays, with an estimated agreement commencement date of April 1, 2026, and expiration date of March 31, 2027. An optional site inspection is scheduled for February 17, 2026, at 10:00 a.m., written questions must be submitted by February 19, 2026, at 3:00 p.m., and bids are due February 26, 2026, at 2:00 p.m., with bid opening at 2:30 p.m. the same day and an estimated award date of March 5, 2026.

A 5% Small Business (SB) or Micro Business (MB) preference is available to certified contractors with principal places of business in California, with a maximum preference amount of $50,000, and a 5% Disabled Veteran Business Enterprise (DVBE) incentive applies to verified DGS-certified DVBE firms with 100% DVBE participation, subject to a $100,000 cap for all combined incentives and preferences. Caltrans seeks 25% SB participation and encourages DVBE participation in this procurement. State General Prevailing Wage Rates apply if the total bid amount exceeds $15,000. Required insurance includes Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation with Employer's Liability limits of $1,000,000. Subcontracting is not permitted under this agreement. The total agreement amount is to be determined (TBD) and will be awarded to the lowest responsive and responsible bidder meeting all specifications.