IFB 2027-05-PW-Leachate Collection Layer-Material Hauling Contract-Frederick County Landfill

Frederick County, Virginia is requesting sealed bids for supply and hauling of inert leachate stone material to the Frederick County Landfill located off Sulphur Spring Road under IFB 2027-05-PW, with bids due September 30, 2026.

The scope is delivery of 35,000 tons of inert leachate stone material conforming to Department of Environmental Quality specifications for use in the landfill's leachate collection layer. All material must be delivered to the landfill site within 180 calendar days of the Notice to Proceed. The bid price is all-inclusive with no fuel surcharges or additional costs permitted. Material warranty requirements obligate the contractor to replace any non-conforming stone at no additional cost to Frederick County.

A Bid Bond is required for all County IFBs to secure bidder commitment and lock in pricing; Performance and Payment Bonds are not required. Evaluation will be based on specified tonnage (35,000 tons) with final payment adjusted for actual deliveries. Payment is processed on a weekly invoice basis without progress payments or retainage, with delivery tickets reconciled against invoices and payment issued within 45 days of verification under net ACH terms.

Workers' compensation insurance is required per Commonwealth of Virginia law based on employee status. No Virginia State Contractor's License is required. Cooperative purchasing is permitted for other eligible governmental entities at the same pricing and terms.

Addendum #1 (Questions & Answers) was posted September 16, 2026, clarifying contract terms including payment mechanics, bond requirements, material warranty, and insurance obligations. The scope documents are available as attachments.