IFB-2026-02 — Sewer Main Replacements

The Town of Bowling Green, Virginia is issuing Invitation for Bid (IFB) IFB-2026-02 for the removal and replacement of existing 8-inch concrete sanitary sewer piping and associated appurtenances along North Main Street between Broaddus Avenue and Courthouse Lane in Caroline County. This procurement encompasses two defined project sites: Site 1 (approximately 365 linear feet from MH124 to MH128) and Site 2 (approximately 388 linear feet from MH125 to MH43), with the Town reserving the right to award contracts for either site individually or both sites combined. The scope of work includes complete sewer main replacement utilizing new 8-inch SDR35 PVC pipe meeting ASTM D3034 standards, pipe bedding and backfill installation, protection and maintenance of existing sanitary sewer manholes, temporary bypass pumping to maintain sewer flows during construction, restoration of asphalt and sidewalk surfaces, erosion and sediment control measures, and comprehensive utility coordination. Sealed bids must be submitted in one original hardcopy and one electronic copy on USB drive, along with electronic submission on eVA, and are due by 3:00 p.m. on April 24, 2026, at the Town of Public Works office located at 117 Butler Street, Bowling Green, Virginia 22427. Required submission documents include proof of Virginia Department of Health or Virginia Department of Environmental Quality certification for waste hauling, a valid Virginia Contractor's License, Town of Bowling Green Business License, proof of General Liability and Workers' Compensation Insurance, and a completed Cover Sheet with authorized signature. An optional pre-proposal conference is scheduled for April 16, 2026, at 12:00 p.m., with registration required by April 15, 2026, and written inquiries must be submitted by April 17, 2026, at 12:00 p.m. The successful contractor must commence work within 30 days of the Notice to Proceed and complete all work within 120 days unless formally extended by the Town, with pricing submitted on a unit-price basis for linear feet of sewer main replacement.

The procurement requires bid security equal to at least 5 percent of the bid amount, and the successful bidder must provide performance and payment bonds each equal to 100 percent of the contract price within ten calendar days of contract execution. All work must comply with the Town of Bowling Green Water & Sewer Design Standards, Virginia Department of Environmental Quality and Department of Health regulations, Virginia Occupational Safety and Health regulations, and applicable MUTCD and VDOT standards. The contract includes a one-year warranty against defects in materials and workmanship, with liquidated damages assessed at $750 per calendar day for delays beyond the approved completion date. Payment terms provide for 95 percent of earned amounts upon invoice submission with 5 percent retained to assure faithful performance, payable in accordance with the Virginia Prompt Payment Act. The procurement documents do not indicate any specific set-aside designations for disadvantaged enterprises, incumbent vendors, or existing infrastructure requirements for integration. The specific contract award value or budget range for this procurement has not been disclosed in the available documentation.