IFB 2025-037 Agricultural Center HVAC Unit Replacements

Union County, North Carolina, through its Facilities Management department, is soliciting bids for Invitation for Bid (IFB) No. 2025-037, which involves comprehensive HVAC unit replacements at the Union County Agricultural Center. The project specifically requires removing and replacing two existing Trane HVAC units (one 17.5-ton and one 20-ton model from 2005) with new Trane or equivalent models. Bidders must possess a minimum H2 HVAC Contractors License in North Carolina and will be responsible for a full turnkey installation that includes engineering, management, equipment, testing, and balancing. A non-mandatory pre-bid conference and site visit is scheduled for March 6, 2025, at 11:00 AM at the Agricultural Center located at 3230 Presson Road in Monroe, NC. Potential bidders must submit questions by March 10, 2025, at 3:00 PM, with sealed bids due by 2:00 PM local time on March 18, 2025, at the Union County Government Center. The project requires work to be performed during normal business hours (8:00 AM to 5:00 PM, Monday-Friday), with comprehensive installation specifications including programmable thermostats, economizers, duct transitions, smoke detectors, and gas piping.

The county explicitly encourages participation from Minority Businesses (HUB Certified) and Small Businesses, demonstrating a commitment to diverse vendor engagement. Successful contractors must maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability. The contract includes robust warranty requirements: one year on parts, labor, and refrigerant for all components, five years on compressor parts and labor, and ten years on gas heat exchangers. While specific budget ranges are not detailed in the solicitation, the comprehensive nature of the HVAC replacement suggests a substantial investment in upgrading the Agricultural Center's infrastructure. The procurement process appears designed to ensure high-quality, professional HVAC system replacement with clear performance expectations and comprehensive technical specifications. Potential bidders should carefully review the full IFB documentation to understand the complete scope of requirements and ensure compliance with all technical and administrative specifications.