IFB 1645 - Thomas BLS Hard Case

The County of San Mateo, California, is conducting an Invitation for Bid (IFB) 1645 for the procurement of 30 Thomas BLS Hard Case (Complete Case) units, specifically part number TT429 in orange, to support the county's emergency preparedness and response operations. These specialized medical equipment cases feature removable lid sections with six color-coded pockets designed to hold BLS response equipment and include fluid-resistant magnetic lid securing systems. The procurement is structured as a firm fixed-price bid, with award based on the lowest total bid price from responsive and responsible bidders. Key dates include a deadline for questions on November 25, 2025, at 5:00 PM, and a bid submission deadline of December 3, 2025, at 5:00 PM, with a target delivery date of December 17, 2025. Bidders must confirm product availability and ability to deliver all products within five calendar days of purchase order receipt. The procurement contact is Chris King (cking2@smcgov.org, 650-363-4303), and the project contact is Garrett Fahey (gfahey@smcgov.org, 650-573-2564).

The County applies local preference ordinances that favor local businesses, local non-profits, small businesses, and micro businesses certified by California's Office of Small Business and Disabled Veteran Business Enterprise Services. Bidders must be registered in the System for Award Management (SAM) with good standing status and submit a W-9 tax form. The contract is anticipated to be a single purchase order with no stated renewal options. Shipping must be FOB destination with freight prepaid, and all goods must include packing lists referencing applicable order numbers. The County reserves the right to waive local preference ordinances if determined to be in the county's best interest. If delivery requirements are not met, products will be returned to the vendor at no cost. While a specific budget range is not explicitly stated, the procurement involves 30 units of specialized medical equipment cases, suggesting a moderate-value contract focused on emergency medical preparedness infrastructure.