IFB 161234 Asphalt Storage Tank Replacement

The Virginia Department of Transportation (VDOT), Staunton District, is requesting bids on removal of an existing asphalt storage tank and furnishing and installation of a new 9,000-gallon fiberglass reinforced plastic asphalt storage tank at the Harrisonburg Residency, with bids due October 13, 2026 at 5:00 p.m. EST. Attendance at a mandatory in-person pre-bid conference and site visit on September 29, 2026 at 10:00 a.m. EST is a prerequisite for bid submission.

Bidders not certified as small businesses by the Department of Small Business and Supplier Diversity (DSBSD) must submit a Small Business Subcontracting Plan identifying portions of work subcontracted to DSBSD-certified small businesses.

The scope encompasses site preparation; removal and proper disposal of the existing tank with decommissioning certification; installation of the new tank with specified accessories and dimensions; mechanical installation including heater and instrumentation setup; external insulation installation; and third-party inspection and certification. The new tank location is 3536 North Valley Pike, Harrisonburg, Virginia. Bidders must submit State Corporation Commission forms, references, normal and emergency contacts, plastic materials recycled-content documentation, and any subcontractor approval requests. Bids shall be firm fixed-price and must include all direct and indirect overhead costs, equipment, materials, labor, transportation, and disposal expenses.

The contract period runs from award through June 1, 2027 (non-renewable), with all work required to be completed and fully operational by April 1, 2027. The contractor must maintain a one-year warranty on all materials and labor and provide as-built drawings and maintenance manuals upon completion. VDOT will award to the lowest responsive and responsible bidder on a GRAND TOTAL basis. A virtual public bid opening is scheduled for 9:00 a.m. EST on October 14, 2026.