IFB 161198 Asphalt Storage Tank Replacement

The Virginia Department of Transportation (VDOT), Staunton District, is soliciting bids for removal of an existing asphalt storage tank and installation of a new 9,000-gallon fiberglass reinforced plastic asphalt storage tank at the Harrisonburg Residency, with bids due September 24, 2026, and mandatory pre-bid conference and site visit on September 14, 2026 at 11:00 a.m. EDT. Attendance at the pre-bid meeting is a prerequisite for bid submission.

Small business participation is required: bidders must either be DSBSD-certified small businesses completing all work themselves or, if larger, identify subcontracting percentages in a Small Business Subcontracting Plan.

The scope includes site preparation, removal and decommissioning of the existing tank with certification, delivery and installation of the new tank with compatible specifications, mechanical reconnection of piping, new digital level instrumentation, exterior insulation, and third-party inspection and certification. All work must be fully operational by April 1, 2027. The contract period runs from award through June 1, 2027 and is non-renewable.

Pricing is firm, fixed lump sum and must include all overhead, labor, equipment, transportation, materials, supervision, crane services, insulation, third-party inspection, and incidental costs. Required insurance includes workers' compensation per Virginia statute, $100,000 employer's liability, $1,000,000 per occurrence / $2,000,000 aggregate commercial general liability with the Commonwealth added as additional insured, and $1,000,000 combined single limit auto liability. Award is on a grand-total basis to the lowest responsive and responsible bidder. Bids remain valid for 60 days from submission. Payment is made via check, ACH, or EDI within 30 days of invoice receipt and work verification. Electronic submission through eVA is required; vendor transaction fees of 1 percent (capped at $1,500) apply to non-small businesses. Virtual public bid opening is scheduled for September 25, 2026 at 9:00 a.m. EST/EDT.