IFB 161147 Rectangular Rapid Flashing Beacon

The Virginia Department of Transportation, Hampton Roads District, is soliciting bids on Mobotrex Pedestrian Rectangular Rapid Flashing Beacon (RRFB) Carmanah traffic signal equipment under IFB 161147, with bids due August 31, 2026 at 5:00 PM EST/EDT. The procurement carries a DSBSD-certified small-business set-aside with tiered award priority: DSBSD-certified micro businesses receive priority if the bid is under $10,000 and fair and reasonable; DSBSD-certified small businesses receive priority if the bid does not exceed $100,000 and is fair and reasonable; otherwise, award goes to the lowest responsive and responsible bidder of any size.

The scope includes furnishing eight specific items: an MX RRFB Flasher Module, flasher module harness, audible push button switch, push button harness, MX 100 Solar Power Module with solar panel, power module mounting hardware, battery, and articulating aluminum extender. All supplies must be new and genuine parts. Delivery is required to the VDOT Hampton Roads Traffic Signal Shop at 155 Industrial Drive, Suffolk, Virginia 23435, on an FOB destination basis. The contract period is one year from the award date, with one optional one-year renewal term. The contractor must commence work within ten calendar days of purchase order issuance, including material ordering and order confirmations.

Bid prices must be submitted as firm unit prices for each item and include all freight and delivery costs. Vendor transaction fees apply at 1 percent, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. Payment will be made within 30 days of invoice receipt via check, ACH, EDI, or P-Card under the Virginia Prompt Payment Act. Questions are due August 27, 2026 at 1:00 PM EDT. A virtual public bid opening is scheduled for September 1, 2026 at 9:00 AM EDT. Bidders must submit three mandatory attachments: the Virginia State Corporation Commission form, the Normal and Emergency Contacts form, and the Plastic Materials Content form. All bids must be submitted electronically through eVA.