IFB 160882 IBA Inspection

The Virginia Department of Transportation (VDOT) Hampton Roads District Administrative Services/Procurement Division issued Invitation for Bids (IFB) #160882 to procure annual inspection services for twenty-four (24) Survitec Zodiac inflatable buoyant apparatus (IBAs) with fifty-person capacity located at the Jamestown-Scotland Ferry in Surry, Virginia. The inspection services shall be conducted four times per year at a rate of five to seven units every other month, with VDOT responsible for equipment pickup and delivery. All inspections must comply with U.S. Coast Guard CFR-46, Subpart 160 regulations, and contractors must submit written inspection reports documenting equipment condition, repair recommendations with time-and-materials cost estimates, and replacement quotes if repair costs exceed 60 percent of new unit cost. Bidders may attend an optional pre-bid conference on May 26, 2026, at 10:00 AM EDT via Microsoft Teams. The solicitation closes at 5:00 PM EDT on June 5, 2026, with a virtual public bid opening scheduled for 9:00 AM EDT on June 8, 2026. The contract period runs from July 1, 2026, through June 30, 2027, with four optional one-year renewal periods. Award will be made on a total sum basis to the lowest responsive and responsible bidder, with payment made within 30 days of invoice receipt and work verification via check, ACH, EDI, or P-Card.

The Commonwealth has designated this solicitation for Small Business Subcontracting Plan (SBSP) compliance; bidders not certified as small businesses by the Department of Small Business and Supplier Diversity (DSBSD) by the bid closing date must identify subcontracting opportunities to DSBSD-certified small businesses. All bids must be submitted electronically through eVA with required attachments including VA State Corporation Commission Form, SBSP documentation, Subcontractor Approval Request, and Normal and Emergency Contacts. Contractors must maintain minimum insurance requirements including workers' compensation (statutory), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit). Contractors must also demonstrate compliance with Virginia Occupational Safety and Health Standards and the Contract Work Hours and Safety Standards Act. The Commonwealth reserves the right to reject any or all bids and cancel the contract with 60 days' written notice. No specific budget range or award value is disclosed in the solicitation documents.