IFB# 160863 Ready Mix Concrete CBurg

The Virginia Department of Transportation (VDOT) Salem District is issuing Invitation for Bid (IFB) #160863 to procure on-call, as-needed hydraulic cement concrete (ready-mix concrete) delivery services from VDOT-approved ready-mix concrete plants serving the Christiansburg Residency, which encompasses Montgomery, Giles, and Pulaski counties, including all associated towns and cities. The solicitation is structured into three lots organized by county, allowing bidders to submit bids for one or multiple lots provided they demonstrate capacity to serve each awarded location. All concrete must comply with Section 217, Section 200.06, Section 404, and the 2022 Supplement to the 2020 VDOT Road and Bridge Specifications, with delivery occurring between 7:00 AM and 5:00 PM as directed by the VDOT Contract Administrator, typically for orders of four cubic yards or more. Bidding is based on firm unit pricing per cubic yard, inclusive of all fees, environmental charges, fuel surcharges, overhead costs, delivery, and disposal charges, with awards made to the lowest responsive and responsible bidder on a Grand Total Lot basis. Key deadlines include a question submission deadline of 4:00 PM EDT on April 16, 2026, a bid closing time of 10:00 AM EDT on April 21, 2026, and a virtual public bid opening scheduled for 10:00 AM EDT on April 22, 2026, via Microsoft Teams. The initial contract term is one year with renewal options for three successive one-year periods, with contract price adjustments for renewals limited to the percentage change in the Producers Price Index for Ready Mix Concrete (Product Code 13330101) published by the Bureau of Labor Statistics.

All bidders must be VDOT-approved ready-mix concrete plants and must register in the eVA system, paying applicable vendor transaction fees of one percent (capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses). Bidders are required to submit all fillable attachments including State Corporation Commission registration information for Virginia businesses or out-of-state firms, subcontractor approval request forms identifying proposed subcontractors with qualifications and experience, quarry source of material forms identifying up to four supply sources with contact information and plant codes, normal and emergency contact information with multiple contact persons and telephone numbers, and plastic materials recycled content disclosure forms certifying whether materials contain recycled content and specifying applicable percentages. All subcontracting requires prior written consent from VDOT, with the primary contractor remaining fully liable for subcontracted work. Contractors must confirm receipt of purchase orders within eight business hours and be available to deliver within twenty-four hours of request, with payment processed within 30 days of receipt of valid invoices and verification of satisfactory delivery in accordance with the Virginia Prompt Payment Act. No specific incumbent vendors or budget ranges are identified in the solicitation materials, though the competitive bid structure and multi-year renewal framework suggest this is an established procurement category with ongoing demand for ready-mix concrete services across the Salem District.