IFB-160115 Timber Clearing-Fredericksburg District

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) 160115 for timber clearing services in the Fredericksburg District, specifically targeting approximately 2.0 acres at the intersection of Route 17 Bus and T.C. Walker Rd (Route 629) in Gloucester County. The procurement seeks a contractor to perform comprehensive timber clearing, focusing on removing woody vegetation greater than 3 inches in diameter, with specific environmental constraints including restrictions on tree removal during bat roosting season (April 1 to November 14). Bidders must be registered in the eVA procurement system and will be required to adhere to strict safety, environmental, and operational protocols, including traffic control and work zone safety standards. A virtual pre-bid teleconference is scheduled for September 9, 2025, with bids due by 11:00 AM EST on September 22, 2025, and a public bid opening at 11:30 AM EST the same day. The contract will be awarded on a Grand Total basis and will run from the date of award through March 31, 2026, with no renewal options available.

The solicitation includes a Small Business Subcontracting Plan with a goal that 42% of purchases be made from small businesses, indicating a strong emphasis on supporting disadvantaged and small business enterprises. Vendors will be subject to a vendor transaction fee of 1%, which is capped at $500 for DSBSD-certified small businesses or $1,500 for non-certified businesses. While no specific incumbent vendor is mentioned, the procurement appears designed to encourage participation from small and diverse businesses within the Virginia contracting ecosystem. The contract does not specify a precise budget range, but the scope of work suggests a project of moderate complexity and financial scale. Potential bidders must carefully review all specifications, particularly the environmental restrictions and technical requirements for equipment and operational protocols to ensure compliance and competitive positioning.