IFB 15C078004-R3

The California Highway Patrol (CHP) has issued Invitation for Bids (IFB) #15C078004-R3 for Edge Bander and Computer Numerical Control (CNC) Router Maintenance and Repair Services at their Cabinet Shop in West Sacramento. The procurement seeks a contractor to provide semi-annual preventative maintenance and repair services for specific equipment, including a CNC Route Tech RECORD 130 and Edge Bander OLIMPIC S212. The contract term is set for 24 months, spanning from April 15, 2016, through March 31, 2018. Originally, bid submissions were due March 11, 2016, at 2:00 PM, but an addendum extended the deadline to March 23, 2016, at 2:00 PM. The contract includes a $15,000 allocation for unscheduled repairs and services, which must receive advance approval from the CHP Facilities Coordinator. Pricing will be based on semi-annual preventative maintenance service rates, with additional hourly rates for regular time (8:00 AM to 5:00 PM) and overtime services. Bidders are required to maintain commercial general liability insurance of $1,000,000 per occurrence and meet other standard insurance requirements.

While Disabled Veteran Business Enterprise (DVBE) participation requirements were waived for this solicitation, bidders could still qualify for DVBE incentives up to 5%. Small Business and Micro-Business preferences were also available, offering potential incentives up to 5% (not to exceed $50,000). No mandatory walk-through was required for this IFB, and potential bidders were directed to submit any questions to Cassandra Stanton in the Contract Services Unit by March 4, 2016. The contract does not specify a specific budget range beyond the $15,000 allocation for unscheduled repairs, nor does it mention any incumbent vendors. Interested contractors would need to have expertise in maintenance and repair of specialized woodworking equipment, specifically CNC routers and edge banders, with the ability to perform both preventative maintenance and responsive repair services within the specified time frames and insurance requirements.