IFB 159532 - Delivered Aggregate

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) #159532 for delivered aggregate materials to be stockpiled at various locations within the Lebanon and Wise Residencies of the Bristol District, specifically targeting Scott County. The procurement seeks aggregate materials to be delivered on an as-needed basis, with bids due by 2:00 PM EST on February 25, 2025, followed by a virtual public bid opening at 2:30 PM EST the same day. The contract will run from May 2, 2025 through May 1, 2026 for Lines 1-76 in the Lebanon Residency, and from the date of award through December 8, 2025 for Line 77 in the Wise Residency. All materials must be sourced from VDOT pre-approved plants/quarries and conform to current VDOT Material Specifications. Bidders are required to provide unit pricing per short ton (2,000 lbs), which must include transport and delivery costs, with complete delivery of ordered quantities mandated within five business days after notification. The award will be made on a line-item basis to the lowest responsive and responsible bidder, with strict requirements for material quality, timely delivery, and comprehensive documentation.

The solicitation emphasizes Virginia's commitment to small business participation, requiring bidders to submit a Small Business Subcontracting Plan if not already certified by the Department of Small Business and Supplier Diversity (DSBSD). The state's goal is to have over 42% of purchases made from DSBSD-certified small businesses, either as prime contractors or subcontractors. Vendors must provide detailed information about proposed subcontractors, including certification numbers, contact information, and percentage of work to be performed. Additional requirements include submitting State Corporation Commission registration status and complete contact information for normal and emergency situations. The procurement includes a vendor transaction fee of 1%, capped at $500 for certified small businesses and $1,500 for others. While specific budget ranges are not explicitly stated, the multi-line item structure suggests flexibility in procurement and potential for significant aggregate material purchases across the Bristol District's Lebanon and Wise Residencies.