IFB 158260 Bottled Water Service

The Virginia Department of Transportation (VDOT) has issued Invitation for Bids (IFB) 158260 for Bottled Water Service targeting the Monitor Merrimac Memorial Bridge Tunnel (MMMBT) and Hampton Roads Bridge Tunnel (HRBT) locations. The procurement seeks qualified firms to provide comprehensive bottled water service, which includes bottled water, bottle racks, water cooler rental, and paper cups for these specific transportation infrastructure sites. The initial contract term is set for one year, with potential for four additional one-year renewal options. Bids are due by 3:00 PM EST on June 8, 2023, with no public bid opening scheduled. VDOT has outlined specific requirements for bidders, including providing product information, references, and necessary certifications as part of their bid submissions. The department reserves the right to adjust service locations and quantities as operational needs change, emphasizing flexibility in the contract's scope.

This procurement is exclusively set aside for businesses certified as micro or small enterprises by the Department of Small and Minority Business (DSBMD). Potential contractors must be registered in the eVA electronic procurement system and comply with criminal history record checks for personnel. Pricing must remain firm for the entire contract term, with VDOT estimating initial delivery quantities but maintaining discretion to modify requirements. Bidders must demonstrate compliance with state and federal procurement regulations, including providing comprehensive documentation of their qualifications. While specific budget ranges were not explicitly detailed in the documentation, the contract appears designed to support ongoing operational needs for water services at critical transportation infrastructure locations. The procurement process emphasizes supporting small and disadvantaged businesses while ensuring rigorous standards for service delivery and operational compliance.