IFB #15-10103 Janitorial Floor Equipment Maintenance/Repair Services

The Department of State Hospitals-Atascadero (DSH-Atascadero) has issued Invitation for Bid #15-10103 for Janitorial Floor Equipment Maintenance/Repair Services across San Luis Obispo County and Berkeley City jurisdictions. The procurement seeks a qualified contractor to perform comprehensive preventive maintenance and repair services for janitorial floor equipment, including walk-behind floor scrubbers, floor burnishers, and floor machines. Key service requirements include one weekly maintenance visit lasting 3-6 hours, emergency repair response within 24 hours, and guaranteed service and replacement parts for 90 days after completion. Bidders must submit comprehensive pricing for both regular and emergency maintenance services, with the bid due on February 1, 2016, at 2:00 PM, and a public bid opening scheduled for February 2, 2016. The anticipated contract term runs from February 15, 2016, through February 14, 2018, covering a two-year period with specific requirements for commercial general liability and motor vehicle liability insurance.

The solicitation includes provisions for small business preference and Disabled Veteran Business Enterprise (DVBE) incentives, though DVBE participation is not mandatory. Contractors must adhere to specific facility standards, including strict dress code requirements, tool control protocols limiting tool inventories to 10 items, and influenza vaccination policies. The estimated budget for standard parts is $20,000 over the 24-month contract period, with $10,000 allocated annually. Prospective bidders must comply with extensive hospital facility requirements, such as professional attire regulations, tool tracking procedures, and health safety protocols. While no specific incumbent vendor is mentioned, the contract emphasizes detailed operational standards and precise service delivery expectations. Potential contractors should carefully review the attachment detailing hospital standards, which outlines comprehensive guidelines for personnel conduct, equipment management, and health safety compliance.