IFB #1178526 - Colorado Time Systems© Repairs, Replacements, and Purchases
Closed State & local contract opportunity Posted
- Solicitation number
- BPM048842
- State
- Maryland
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
Opportunity details come from emma.maryland.gov. Updated .
About this opportunity
Montgomery County is seeking bids for Invitation for Bid (IFB) #1178526, which focuses on Colorado Time Systems© repairs, replacements, and purchases through BidNet's Maryland Purchasing Group. The procurement involves comprehensive repair and replacement services for fitness equipment components, with specific requirements for vendor performance and parts management. Contractors must submit detailed written estimates within 72 hours of repair request notification, with repair work to be completed within ten working days after estimate acceptance. All repair parts must be new and conform to original equipment manufacturers' (OEM) specifications, with parts provided at a pre-established discount rate. The solicitation requires vendors to maintain adequate inventory and skilled personnel to prevent repair delays. Electronic bid submissions are mandatory through the BidNet platform, with registration required using the "Limited" option. The solicitation was posted on March 5, 2025, with bid responses due by April 4, 2025, and vendors can obtain support for registration by calling BidNet Direct's Support Department at 800-835-4603.
While the document does not explicitly outline set-aside designations or specific vendor restrictions, it indicates that any vendor capable of meeting the technical and procedural requirements can participate in the bidding process. The solicitation does not mention incumbent vendors or specify precise budget ranges for the contract. Vendors must demonstrate technical capability to handle equipment repairs, maintain parts inventory, and comply with stringent repair protocols. The procurement process requires vendors to provide proof of parts purchase through invoices and maintain transparency in repair cost verification. Potential contractors should have expertise in fitness equipment repair, strong inventory management capabilities, and the ability to meet the county's rapid response and quality standards. The contract appears designed to establish a flexible, responsive repair and replacement service for Montgomery County's fitness equipment systems.
Opportunity text
This solicitation will be issued through BidNet's Maryland Purchasing Group (https://www.bidnetdirect.com/maryland/montgomerycounty). In the spirit of continuous improvement, Montgomery County utilizes this platform to post solicitations and accept electronic responses from vendors. Registration is required and FREE for all Montgomery County solicitations by selecting the "Limited" option upon registration. IF YOU NEED HELP REGISTERING, please call BidNet Direct's Support Department at 800-835-4603. REPAIRS AND REPLACEMENT PARTS The County will ship all components in need of repair to the Contractor, at the cost to the County. Once repair work is completed, the Contractor must ship all components back to the County at the cost to the Contractor.
• Within 72 hours after notification from the Contractor Administrator or designated representative for a repair request, the Contractor must submit an estimate detailing all repairs and replacement parts needed. If the County accepts the estimate, the Contractor must respond within five (5) working days after notification and all repairs must be completed within ten (10) working days from the date of acceptance notification. However, should the Contractor be able to make the repairs at the time of the estimate, the Contract Administrator may approve the work to be performed at the time. • All repairs require submission of written estimates to, and approved by, the Contract Administrator or designee. • The Contractor is to ensure that all parts and materials used will be new and conform to the original equipment manufacturers' (OEM) specifications. The Contractor is to use only new parts, approved by the OEM, and is not to install parts that have been rebuilt, used, or those removed from another system without the written approval of the County. • The Contractor shall maintain an adequate inventory of repair parts and adequate skilled help so that no undue delay is caused in the repair of the fitness equipment covered by this Contract.
Parts will be provided by the Contractor at the discount listed in the Quotation Sheet. Verification of repair parts cost will take the form of copies of the proof of purchase invoices from the suppliers/manufacturers attached to Contractor's invoices to the County for work completed.
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