IFB 10220504 Sutter Yard Equipment Rental

California Department of Water Resources is requesting bids on equipment rental services for the Sutter Maintenance Yard under IFB 10220504, with sealed bids due August 20, 2026, at 3:00 p.m., and a mandatory pre-bid conference on August 6, 2026, at 10:00 a.m. at the Sutter Maintenance Yard in Yuba City. Attendance at the pre-bid conference is required for bid acceptance. A minimum 3% Disabled Veteran Business Enterprise (DVBE) participation commitment is mandatory; bids failing to meet this threshold trigger incentive calculations and preference awards.

The three-year agreement covers equipment rental for debris cleanup and sediment removal across Sutter, Butte, Colusa, Lake, Yuba, Tehama, Glen, and Plumas counties. The scope includes 247 equipment items spanning excavators, skid steers, dozers, loaders, cranes, compaction equipment, pumps, and various attachments. Contractors must maintain at least 75% of listed equipment (186 items minimum) in on-site inventory. All equipment must be less than five years old, clean, leak-free, equipped with full cab and air conditioning, and delivered with full fuel tanks at U.S. EIA bulk rates. Current CARB compliance certification is required.

Bidders must hold current general contractor authorization to conduct equipment rental services in California and provide three references from equipment rental clients within the past five years. Commercial general liability insurance with $1,000,000 per occurrence limits and workers' compensation coverage are mandatory.

Pricing must include daily, weekly, and monthly rental rates; haul charges to each county and statewide over 100 miles; and additional charges for labor, repairs, damage, environmental services, and rubber track installation or removal.

Award will be made to the lowest responsible bidder meeting specifications after consideration of applicable preferences. Anticipated contract start is October 2026.