IFB 10218182 - Septic and Holding Tank services

The State of California, Department of Water Resources (DWR), is issuing an Invitation for Bid (IFB 10218182) for septic and holding tank pump-out and cleaning services at the Sutter Maintenance Yard located at 6908 Colusa Highway, Sutter, California 95982. The scope of work encompasses pump-out services for three 1,500-gallon septic tanks, one 3,000-gallon holding tank, and one 1,500-gallon DOSE tank, along with annual maintenance and inspection of these tanks and two Orenco System effluent pumps with associated control panels. The contractor must also provide 24/7 emergency repair services on an on-call basis. Qualified bidders must possess a C-42 Contractor's License, current Department of Industrial Relations registration, a Liquid Waste Hauler permit, county Department of Health Services license to operate sewage pumpers, and a Certificate of Registration for septic tank and chemical toilet pumper vehicles. Pricing is structured as fixed rates for pump-out services, annual maintenance costs, and hourly repair rates across the three-year contract period. Technical questions must be submitted by May 27, 2026 at 11:00 AM, with answers provided by May 29, 2026 at 1:00 PM. Sealed bids are due on June 10, 2026 at 11:00 AM, with public bid opening conducted via Microsoft Teams at 2:00 PM the same day. The anticipated contract start date is October 2026, with an initial term of three years and no renewal options mentioned. The State will select the lowest responsible bidder meeting all specifications and compliance requirements.

This procurement includes set-aside designations requiring a minimum three percent (3.0%) Disabled Veteran Business Enterprise (DVBE) participation commitment, with DVBE incentives available for participation levels between 3.0% and 5.0% or greater. Small Business (SB) bidders receive a five percent (5%) preference, and non-small business bidders may receive a five percent (5%) preference when subcontracting at least 25% of the bid price to certified SB firms. Contract awards are subject to verification of non-tax-delinquent status. No guarantee of work volume is provided under this contract, and no specific award values or budget ranges are listed in the procurement documents. The contract involves integration with existing Orenco System effluent pumps and associated control panels already installed at the maintenance yard facility.