IFB 10216794 Portable Toilet and Septic Pumping Services

This Invitation for Bid (IFB 10216794) is issued by the California Department of Water Resources for rental and servicing of portable toilets, free-standing wash stations, and septic pumping services across the San Joaquin Field Division on an as-needed basis. The procurement requires the contractor to provide 17 standard portable chemical toilets, 5 handicap-accessible toilets, and 10 free-standing wash stations at designated check structures along the California Aqueduct, with additional equipment available for special events and priority work, as well as self-contained restroom trailers accommodating either 4 or 8 persons and septic tank pumping services from multiple pumping plants with tank depths up to 40 feet. Weekly servicing of all equipment during standard operational hours (Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding state holidays) is included in monthly rental costs, with the contract anticipated to commence on August 1, 2026, for a three-year term. Qualified bidders must possess a current Septage Discharge Permit valid for Kern County, a current business license, and the capability to pump septic tanks to 40 feet depth, while maintaining comprehensive insurance coverage including $1,000,000 general liability per occurrence, workers' compensation with statutory limits, $1,000,000 automobile liability, and $1,000,000 pollution liability per incident. Bids must be received by April 1, 2026, at 2:00 p.m., with a bid opening scheduled for April 2, 2026, at 10:00 a.m., and technical questions must be submitted by March 16, 2026, at 2:00 p.m. The contract will be awarded to the lowest responsible bidder meeting all specifications after consideration of applicable preferences, with undisputed invoices paid within 45 days of receipt by the DWR Accounting Office. All bids must include original signatures, be submitted in sealed envelopes, and include both hardcopy and electronic formats on a USB drive.

The procurement includes mandatory Disabled Veteran Business Enterprise (DVBE) Program participation requirements with a minimum 3.0 percent commitment, and bidders must submit required DVBE certification forms or face bid rejection. A 5.0 percent Small Business (SB) calculation preference is available for certified small businesses, and an alternative 5.0 percent non-small business (NSB) preference is available when 25.0 percent of the bid price is subcontracted to certified SBs. No incumbent vendor or current contractor information has been identified in the solicitation materials. The specific award value or budget range for this contract has not been disclosed in the available documentation, though pricing will be evaluated based on the bidder-submitted fee structure in accordance with the lowest responsible bidder standard.