IFB 10215995 Exhibit Display Maintenance Services

The California Department of Water Resources (DWR) issued Invitation for Bid (IFB) 10215995 for exhibit display maintenance services at three visitor centers located in Sacramento County and San Francisco City jurisdictions. The scope of work encompasses maintenance services, programming, and installation of interactive exhibits at the Lake Oroville Visitors Center in Oroville, the Romero Visitors Center in Gustine, and the Vista del Lago Visitors Center in Gorman. Services include electronic repairs, electronic design, and installation of museum-quality interactive displays incorporating touchscreens, projectors, push-button interactives, audio systems, and Pufferfish brand interactive touch displays. The anticipated contract term is three years with work scheduled during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday, excluding state holidays), with an anticipated start date in April 2026. Qualified bidders must demonstrate at least five years of experience with digital media, audio-visual equipment, and interactive exhibits in public museums, along with providing at least three client references from similar projects. Technical questions are due by January 27, 2026 at 4:00 p.m., with responses provided by February 3, 2026 at 4:00 p.m.; sealed bids are due February 18, 2026 at 1:00 p.m., followed by public bid opening at 1:30 p.m. via Microsoft Teams. Evaluation criteria include bidder resumes, client references, and pricing for specific labor categories (electronic repair, electronic design, touch-screen projection design, fabrication design, and fabrication) and products (24-inch interactive globes, durable interactive PC enclosures, vinyl graphic panels, 4K SSD digital video players, and 22-inch interactive touchscreens), with materials and supplies markups not exceeding 10 percent.

A mandatory Disabled Veteran Business Enterprise (DVBE) participation commitment of a minimum 3.0 percent is required, with potential incentive adjustments ranging from 3.0 to 5.0 percent based on increased participation levels; the DVBESubcontractorContactsList.pdf identifies 50 certified DVBE vendors across various service categories available for partnership or bidders may identify other certified DVBE vendors through the California eProcure Supplier Search portal. Small Business (SB) and Non-Small Business (NSB) preferences are available, with NSB bidders receiving a 5.0 percent calculation preference when subcontracting at least 25 percent to certified SB firms. Contractor must maintain Commercial General Liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), Workers' Compensation with statutory limits, and Automobile Liability insurance ($1,000,000 combined single limit). The State will verify all bidders and subcontractors for tax delinquent status prior to award, and undisputed invoices are paid within 45 days of receipt by the DWR Accounting Office. The solicitation does not specify a budget range or award value, but pricing requirements detail specific labor categories and product line items that must be evaluated competitively among responsive bidders.